A licensed eligible organization is required to keep the following
records for a two- year period:
a. Annual records of the activities related to small games of chance
with separate totals of activity under the license for each 7-day period.
b. General records include:
(1) Gross receipts from small games of chance
(2) Full details of the expenses related to small games of chance
(3) Total cost of prizes paid out
(4) Details of how the proceeds were used or distributed
(5) Invoices for games of chance
c. Records for each raffle should include:
(1) Amount of proceeds received
(2) Expenses
(3) List of merchandise, prizes and their receipts
(4) Names and addresses of all prize winners over $100.00
(5) Cash value of all prizes.
d. Punchboard and pull-tab records should include:
(1) Name and serial number of each punchboard and pull-tab deal
(2) Date placed in and removed from play
(3) Total number of plays in each deal or punchboard
(4) Cost per play, cost of prizes paid and cash value of all prizes in
each deal and punchboard.
e. Punchboard and pull-tab records for prizes over $100 should
include:
(1) The form and serial number of the pull-tab deal or punch board
from which the prize was won
(2) The name of the punchboard or pull-tab deal
(3) Date of the win
(4) The amount of a cash prize or the description and cash value of a
merchandise prize
(5) The full name and address (including street address, city, state
and zip) of the winner.
f. Prize records
A licensed eligible organization must keep a separate annual record of
prizes including:
(1) The number and amount of all prizes awarded in excess of $100
(2) The total amount of all prizes awarded in each 7-day period
(3) The total amount of raffle prizes awarded each month.
