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Business writing: What it is and Tips to Help You
Business writing is much more precise and less detail oriented than other styles of writing. In writing for a business there are a few elements you must know. Your knowledge or lack there of these elements can make or break your business writing career. Your goal for business writing is to strive for clarity and precision, yet not be too vague or elaborate. Examples of business writing would be emails, business plans, brochures, and many more. Virtually anything writings that pertain to a business are classified as business writing.
When people read business writings they are not only looking for what happened and why, but how you are handling the situation at hand. A person reading a business writing that has an organized and concise style with an active tone is going to heed a much better result and give confidence that any matters will be taken care of.
Organize your thoughts. The more organized you are the quicker and easier it will be for you to put your words in a decisive and orderly style. Your writing should be grammatically correct along with the proper usage of capitalization and punctuation. These errors can cause misinterpretations amongst the readers of your business writings. An example of correct and incorrect punctuations would be ?We are missing the actress Jane.? Or ?We are missing the actress, Jane.? While both are correct, they mean two entirely different things.
Business writing is backwards or upside down from other writings. You start with the ending and then give a brief synopsis on how you got to that point. You may include other avenues that were considered and why they were not chosen.
Have a positive attitude. Even if you are conveying a message that has on outcome other than optimal a positive tone will bring a much better response. Tell your readers what good came about from the outcome. Tell them what you can do with these results. For example a non-profit agency held a fundraiser. They were hoping to bring in $25,000 for building repairs and play ground equipment. Unfortunately, they only got $15,000. Positive tone writing would be ?Our fundraiser was successful. We can now begin building repairs.? Or ?The new playground equipment will be delivered tomorrow due to our successful fundraiser.? Even though it was not as much of a success as you would have liked, by keeping a positive attitude and showing people what can be done will promote a positive attitude in the future. A negative tone might be something like ?Since our fundraiser was not as successful as we had hoped, we will have to choose between playground equipment and builder repairs.? This approach could be unfavorable to future fundraisers because it seems as though you are unthankful for what you did get. Being positive shows your appreciation for the hard work or donations that you have received.
Don?t play the blame game. Even if you know whose fault it is a deal fell through there is no need to start a mud-flinging contest. Surely, the person responsible is already aware of the situation and chances are so is everyone else. Down the line they are not going to remember whose fault it was, but they will remember who was naming names. This is not only very unprofessional, it is malicious and that is not how you would like to be talked about.
Finally using an active voice will promote a better reception to your business writing than a passive one. An active voice shows that you are in control and are aware of how or why things are going to happen.
Editing for the Next Generation: The MySpace Form (myspace editing) The goal of a good editor is to make any piece of text appropriate for its audience and form. Books must fit into the expectations of a publishing company in order to fit the expectations of those who buy the books. Magazine articles must fit the style of the magazine including its goals and also its audience?s expectations. Content is certainly important, but voice and specific word choice are also big components of catering to an audience. A scientific magazine should not sound like the latest gossip. Likewise, a glamour magazine should be far from stiff and boring. When it comes to internet editing, even more elements are added to the typical editing criteria. Consider for a moment the different aspects of editing for the MySpace pages. Individual Pages An individual is not required to edit their pages. MySpace editing does often involve self-editing however. A page owner is writing about themselves, introducing themselves to many other people. No doubt that page owner wants to send the right message. Self-definition is very important in order to effectively communicate your intentions with others. That is where MySpace editing comes in. Here again, word choice is very important. Careful use of adjectives and other descriptive words can paint a picture for other visitors to the site. Using generic terms like ?thing? and ?a lot? will leave a person sounding boring and bland. In addition to self-representation, individual pages really should be edited for appropriate citations. That may sound tedious and so like ninth grade English class, but it is important. Quoting authors and lyricists on your page is an effective way to express your own feelings, but if the words are not your own, you cannot claim them. Plagiarism is wrong. In addition to the ethical issues, you should give credit to the people you quote for other reasons as well. Visitors to your page may really appreciate the words and lyrics that you quote. If you give credit to their author, other people can find more similar words to enjoy. Corporate Pages MySpace editing is useful for individuals, but it also opens up job opportunities. Because of the popularity of MySpace pages, advertisers have naturally started enjoying the benefits of the high traffic. The problem is that many advertisers may not be familiar with the format of MySpace nor the appropriate language to use to reach the audience that is surfing there. A qualified user can use their expertise to help corporations effectively use the pages in order to best reach the audience. A member of that audience can edit for the presentation of content so that it will be the most effective at getting the readers? attention. If you are one of these qualified users, MySpace editing could lead you to a successful career in all kinds of editing. Use your own page as a resume. If you aren?t interested in the career, you could just have some fun making the most of someone?s use of the pages. You will no doubt be well rewarded for your efforts. MySpace editing can take more than one form. The important thing to remember is that no matter what the format is for writing, correctness is important. Especially when your words are representing you, you will want to be clear and correct in your writing. Giving credit to those people you quote is the correct thing to do ethically, but it is also respectful. Finally, editing for companies without the proper know-how when it comes to internet advertising could be quite profitable. You?ll be more likely to get the job if your own page is effectively and correctly put together.
Copyright Infringement Play It Safe: Making Sure You're Not Committing Copyright Infringement Copyright infringement is not an easy thing to explain. While it may seem as simple as not using someone else?s work, it?s not that easy. Thanks to the Electronic Frontier Foundation, and many other organizations, we have the ability to use others? works ? as long as we use it under ?fair use? laws. So what does fair use have to do with copyright infringement, and how can you utilize it? Fair use laws are the conditions in which you can use a copyrighted work without having to pay someone royalties. This includes when you use a copyrighted work for educational or instructional uses, criticism of the work, commentaries on the work, news reporting about the work, teaching on the work (including multiple copies for classroom use), scholarship uses, and research. This is talked about fully in Section 107 of the Copyright Code (commonly called Fair Use) and is available for you to read at your local library. Copyright Infringement in day-to-day life Sometimes, if you?re writing a paper for work or school, or if you are creating a Power Point presentation, you need to use someone?s work that is already in copyright. So how do you use it without committing copyright infringement? All you have to do is ask ? the worst they can say is no, right? But, if they do say no, there are several items in the public domain which may help you to finish your project without having to commit copyright infringement. What is the public domain, and how does it relate to copyright infringement? Material that is not copyrighted is considered in the public domain ? you cannot commit copyright infringement on works in the public domain. These works include things that the copyright has expired on, or is not copyright-able ? such as government publications, jokes, titles, and ideas. Some creators (writers, musicians, artists, and more) deliberately put their work in the public domain, without ever obtaining copyright, by providing an affiliation with Creative Commons. Creative Commons allows people who create materials to forfeit some, or all, of their copyright rights and place their work either partially or fully in the public domain. So, how do I ensure I?m not committing copyright infringement? First of all, if you?re going to use someone else?s material, you may want to check the public domain to see if something is suitable for use, instead of trying to use someone else?s copyright. However, if you can?t find something suitable (and you can?t create something yourself), the next best thing (and your only legal course of action) is to find a piece that is in copyright, and contacting the copyright holder. When you contact the copyright holder, make sure you tell them what you want to use their piece for ? whether it?s for your blog, podcast, or report ? and ask them if you can use it. You may have to pay royalties, or an attribution in your piece, or a combination of both. The creator may also place many limitations on when and how you can use their material. Follow all these instructions they give you, and you?ll be free and clear to use their work as you want. Once you have permission to use a copyrighted work, you need to make sure you stay within the agreed-upon boundaries - if you veer outside their agreed terms, you may open yourself up for a copyright infringement lawsuit ? which can be nasty, costly, and time consuming. If you?re in doubt, before contacting the copyright holder, contact a copyright lawyer to ensure you?re following the law ? and protect yourself!
Three Important Tips to Land Better Job Prospects If you are not satisfied with your current job or the job prospects that you are running across, it is time to revise your search. Use these three tips to help find the type of job prospects you are looking for. First of all, before you start your job search, figure out exactly what it is that you are looking for. Going out into the world and searching for any type of job is the perfect way to end up with an array of job prospects you are unsatisfied with. Think about the reasons why you are ready to leave your current job. Consider what things you are looking for in a career that your current job is not giving you. Are you looking for make more money? If so, only apply for jobs that will increase your income. Are you tired of working long hours and weekends? Then do not apply for jobs that will keep you at the office after hours and during family time on the weekends. By defining what exactly it is that you want in a job, you will be able to weed out the jobs you do not want. Once you are able to concentrate on the select few that have the qualities you are looking for, you will be able to put froth the effort necessary to get those jobs. Another thing that many people do when they are looking for a job is underestimating their own skills. You do not want to apply for jobs that you have absolutely no skills or training for unless they offer training, of course, but you can apply for jobs that you have some of the skills to do. For instance, if you are apply for an office job where that you need to be able to maintain the company website and you are familiar with the components of designing and maintaining a website, but have not done it on a regular basis, apply. On your resume explain that you have a working knowledge of html and other website tools. That way the employer will understand that you are not an expert at the task but you are capable of beginning, and with some help, finishing the task. Never misrepresent your skills on a resume. Instead, be honest and place emphasis on the skills that you do have. Apply for jobs that you have some of the skills for only. If you get an interview, be ready to impress the interviewer by being totally prepared. Speak confidently and make eye contact. Confidence can take you a long way when it comes to the job hunt. Shoot for the stars! If you want better job prospects you will need to believe that you deserve a better job. That means you will need to have some faith in yourself and be willing to apply for higher-level jobs. The only way you are going to get better job prospects is if you apply for the better jobs. Do not be intimidated by job descriptions. If you read a list of responsibilities and you cannot perform all of them yet, apply for the job. There is a good chance that you will be asked if you can perform the specific tasks of the job when you get an interview. This is the time to explain what tasks you are capable of performing. Better job prospects are highly attainable. You just have to clearly define what it is you want from a job and believe that you deserve and will get that type of job. Believe in yourself and you are halfway there.